And What’s Coming…
A Message from President Tom Holland
Recap of 2011: The Board focused, and continues to do so, on collections of delinquent maintenance fees. This has been a successful endeavor as we have recovered lost funds and now also own eight foreclosed units that are currently rented out, bringing in additional revenue.
Harley Jordan is our site manager and he’s been instrumental in changing over from having a hired landscaping firm to the Association having our own full time employees under his direction. Harley is well qualified and experienced managing various commercial and AOAO properties. The change over to our own full time employees saves the Association money annually, and allows us to control the maintenance of the property, rather than have to monitor the quality of poorly performing vendors. The Association owns its own equipment.
Another recent change is the change from ACE Towing to APM Towing. APM was interviewed, and the Board decided APM is a more reputable, professional, and affordable company.
Terminix will take over the pest control for the property. The previous vendor was under performing. Terminix has the best warranty at the most reasonable cost. Several vendors were allowed to bid for the contract.
Dryer duct cleaning has been completed for the year, and tree trimming will continue. In addition, the trees and bushes over growing the hillside drainage ditch will be removed to maintain the integrity of the drainage ditch that runs along the length of the property. This comes from an engineering report that is part of the hillside erosion project that will be undertaken this year. The project involves grading some of the hillside and installing Geoweb netting and planting grass to stop the erosion of the hill on the south end. Up to this point, we have an engineering study completed, and are looking at contractors to bid on the project.
The Board contracted with M Shiroma Painting Company Inc. to repaint the property. The siding repair project will be under way in mid April. The painting will immediately follow the siding repairs and is scheduled to start on April 30. Harley, Jadean, and the Board will be working closely with contractors involved to monitor the work. Notices will be given to all owners and residents regarding scheduling the work.
As the painting project continues, new PVC fencing will be considered, versus repairing or replacing damaged fences, and then repainting. PVC fence would eliminate the need to continually maintain and repair worn, damaged fencing. New gates to your lanais could be installed at that time, if the owner chooses to do so, at a prearranged price with the contractor.
Also under consideration are the carports. The Board feels there are two possible ways to look at the issue:
- Pay a contractor to completely demolish the structures, leaving only the concrete bases for the posts.
- Refurbish them by painting the solid structure, replacing only the upper 2X4 roof framing, installing plywood and hurricane clips, then installing an acrylic coating system to the roof for easy future maintenance.
Much of the cost of demolishing the structures could go towards refurbishing and actually roofing over the carports, giving the residents some protection for their vehicles. This project would be considered once the painting, siding repairs, and fencing replacement are complete, and the funds are there to perform the work. Notice will have to go to the owners for approval of the change.
The final project that must be completed in 2012 is the replacement of the main backflow preventer valve. An engineer is currently looking at our water delivery system, determining what type valves must be installed to increase the water pressure to the buildings, and for the irrigation system to function properly. The Board of Water Supply mandates we take action to maintain and upgrade the system. We are in the process.
Roof repairs will be looked at in the near future, with probable maintenance program initiated to keep the integrity of the roofs intact until scheduled replacement takes place in a few years.
Harley is replacing the grills at the upper and lower parks, and will be putting in new no trespassing signs to minimize use by non residents. Everyone’s help would be appreciated monitoring unwanted persons on the property. Please report offenders that you may be aware of to Harley. We can serve them with trespassing papers.
Please be assured the new board is giving every effort to maintain the property and property values of the units. All owners input is welcome at the owners forum during monthly meetings.
Respectfully yours, Tom Holland President, Makakilo Board of Directors